The objective of a Detailed Project Report is two fold. First, it provides the detailed information needed by decision makers to assess the project. The report then uses the identified risks to develop a realistic cost and schedule impact to the project as well as identify the mitigation needed to mitigate the risk if the worst case scenario occurs. Second, when done correctly, a well prepared DPR can provide the expertise needed to steer a project in the most effective direction. In other words, a well prepared DPR should provide project managers with the data necessary to manage a project in the most cost effective manner possible.
When preparing a DPR, the key issues to address would be, first, how to best present the project summary and explanation of the project to decision makers. For example, a project report presentation would include the executive summary, a company overview, a description of the project, an executive summary with project highlights and objectives, a company overview with program highlights and risk management section. This latter portion of the report would require the project manager to address the risk management portion of the analysis, but it would also need to include any program enhancements that would be addressed by the team as well as the benefits of adopting the new methodology or procedure.
Next, the focus would be on developing a detailed description of the project. While it would be very helpful if a project manager was able to draw-up the entire project on a single sheet of paper, this is rarely the case. Rather, the best approach would be to split the project into discrete sections. These would include an executive summary and a detailed description of each of the sub-groups within that executive summary.
Detailed project report could also focus on how the project was managed throughout its life-cycle. The management process would describe the activities that were undertaken to ensure that the project was completed in a timely manner and with minimal cost and resources. As well, risk management would be described and the methods used to manage risks would be documented. Each risk would be characterized and should be provided with a risk management plan, risk assessment report and risk control plan. The plan should describe what the project coordinator is considering doing to resolve the problem.
Finally, a project report would need to provide a description of the goals and objectives of the project. The overall purpose of a project report is to provide a road map to success and a means by which the project team can achieve those goals. The project's vision and mission statement would be used to provide a sense of direction and to provide information to members of the team about the project's objectives and its plans for accomplishing those goals.